Executive Assistant to the CEO (Remote)
Seller Finance Academy | 1099 with Path to W-2
Seller Finance Academy is a mission-driven real estate education company founded by Mel Dorman. We teach ethical, community-centered wealth-building strategies, with a focus on seller financing as a practical alternative to traditional bank-dependent systems.
We are hiring a highly organized, systems-minded Executive Assistant to support the CEO directly. This role exists to protect the CEO’s time, focus, and energy so she can operate at her highest level as a visionary, educator, and entrepreneur.
This is a tactical, execution-focused role, not a strategy or people-management position. The right person thrives behind the scenes, loves clean systems, and takes pride in making complex days run smoothly.
Key Responsibilities
Executive Support & Time Management
- Manage the CEO’s calendar with precision, including scheduling, rescheduling, and prioritization
- Protect focus blocks and minimize unnecessary context switching
- Prepare meeting agendas, background notes, and relevant materials
- Anticipate and resolve scheduling conflicts proactively
Inbox & Communication Management
- Triage and manage the CEO’s email inbox daily
- Draft, send, and respond to emails on the CEO’s behalf with professionalism and discretion
- Flag urgent or time-sensitive messages
- Maintain an organized inbox system aligned with CEO preferences
- Compile and send a concise daily email digest summarizing priorities, tasks, and decisions
Financial & Administrative Execution
- Process and track bill payments using QuickBooks Online
- Categorize transactions accurately and flag discrepancies
- Maintain clean records and prepare documentation for bookkeeping review
- Track expenses and ensure timely follow-through
Task & Workflow Management
- Organize tasks, deadlines, and follow-ups across systems
- Translate CEO priorities into clear, actionable next steps
- Maintain orderly digital files, documents, and records
General Executive Assistant Support
- Coordinate logistics for meetings, calls, and virtual events
- Provide light Canva support for simple documents or internal visuals
- Handle additional administrative tasks that reduce friction in the CEO’s day-to-day work
Qualifications
- 3+ years of experience supporting a senior executive, founder, or CEO
- High proficiency in QuickBooks Online, including bill pay and transaction categorization
- Strong working knowledge of Gmail and Google Calendar, with experience managing an executive inbox and calendar
- Comfortable drafting and sending professional emails on behalf of an executive
- Exceptionally organized with strong systems, follow-through, and attention to detail
- Calm, discreet, and trustworthy with sensitive or confidential information
- Proactive, self-directed, and comfortable operating with minimal oversight
- U.S.-based with reliable internet and a professional remote work environment
Role Details & Benefits
- Fully remote position (U.S.-based)
- 1099 contractor role to start, with a clear pathway to W-2 employment for the right fit
- Competitive hourly compensation based on experience
- Opportunity to transition to W-2 with a health stipend
- Consistent, ongoing work in a growing, mission-driven company
- High-trust role working directly with the CEO
- Clear expectations, strong systems, and a focus on calm, sustainable execution
How to Apply
Please apply using the application form linked below. Applications submitted via email or social media will not be considered.
The application is intentionally designed to reflect the attention to detail and follow-through required for this role. Qualified candidates will be contacted regarding next steps.
Apply here:
https://docs.google.com/forms/d/e/1FAIpQLSfzsjcrp5C6N192h_qPXO65-ZoAv7h1TLx-htev4ema9jwY2A/viewform
Job Types: Full-time, Part-time
Pay: $25.00 - $35.00 per hour
Expected hours: 30 – 40 per week
Benefits:
Experience:
- Personal assistant: 3 years (Required)
Language:
Work Location: Remote
