Executive Assistant to the CEO (Remote)

Seller Finance Academy | 1099 with Path to W-2

Seller Finance Academy is a mission-driven real estate education company founded by Mel Dorman. We teach ethical, community-centered wealth-building strategies, with a focus on seller financing as a practical alternative to traditional bank-dependent systems.

We are hiring a highly organized, systems-minded Executive Assistant to support the CEO directly. This role exists to protect the CEO’s time, focus, and energy so she can operate at her highest level as a visionary, educator, and entrepreneur.

This is a tactical, execution-focused role, not a strategy or people-management position. The right person thrives behind the scenes, loves clean systems, and takes pride in making complex days run smoothly.

Key Responsibilities

Executive Support & Time Management

Manage the CEO’s calendar with precision, including scheduling, rescheduling, and prioritization
Protect focus blocks and minimize unnecessary context switching
Prepare meeting agendas, background notes, and relevant materials
Anticipate and resolve scheduling conflicts proactively

Inbox & Communication Management

Triage and manage the CEO’s email inbox daily
Draft, send, and respond to emails on the CEO’s behalf with professionalism and discretion
Flag urgent or time-sensitive messages
Maintain an organized inbox system aligned with CEO preferences
Compile and send a concise daily email digest summarizing priorities, tasks, and decisions

Financial & Administrative Execution

Process and track bill payments using QuickBooks Online
Categorize transactions accurately and flag discrepancies
Maintain clean records and prepare documentation for bookkeeping review
Track expenses and ensure timely follow-through

Task & Workflow Management

Organize tasks, deadlines, and follow-ups across systems
Translate CEO priorities into clear, actionable next steps
Maintain orderly digital files, documents, and records

General Executive Assistant Support

Coordinate logistics for meetings, calls, and virtual events
Provide light Canva support for simple documents or internal visuals
Handle additional administrative tasks that reduce friction in the CEO’s day-to-day work

Qualifications

3+ years of experience supporting a senior executive, founder, or CEO
High proficiency in QuickBooks Online, including bill pay and transaction categorization
Strong working knowledge of Gmail and Google Calendar, with experience managing an executive inbox and calendar
Comfortable drafting and sending professional emails on behalf of an executive
Exceptionally organized with strong systems, follow-through, and attention to detail
Calm, discreet, and trustworthy with sensitive or confidential information
Proactive, self-directed, and comfortable operating with minimal oversight
U.S.-based with reliable internet and a professional remote work environment

Role Details & Benefits

Fully remote position (U.S.-based)
1099 contractor role to start, with a clear pathway to W-2 employment for the right fit
Competitive hourly compensation based on experience
Opportunity to transition to W-2 with a health stipend
Consistent, ongoing work in a growing, mission-driven company
High-trust role working directly with the CEO
Clear expectations, strong systems, and a focus on calm, sustainable execution

How to Apply

Please apply using the application form linked below. Applications submitted via email or social media will not be considered.

The application is intentionally designed to reflect the attention to detail and follow-through required for this role. Qualified candidates will be contacted regarding next steps.

Apply here:
https://docs.google.com/forms/d/e/1FAIpQLSfzsjcrp5C6N192h_qPXO65-ZoAv7h1TLx-htev4ema9jwY2A/viewform

Job Types: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 30 – 40 per week

Benefits:

Flexible schedule

Experience:

Personal assistant: 3 years (Required)

Language:

English (Required)

Work Location: Remote

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