To perform this job successfully, an individual must be able to perform the essential functions of this position satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
DUTIES AND RESPONSIBILITIES:
- Welcomes and directs visitors and clients
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Incoming & Outgoing Mail
- Retrieves, collects and/or sends information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Data entry tasks including payroll time entries, material certification and change orders
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Maintains a system for recording expenses and the use of petty cash
- Special projects and other responsibilities as needed
- Performs other related duties as assigned.
SKILLS AND KNOWLEDGE:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite or related software
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to work independently
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent
- Valid driver’s license
- Must meet the requirements of the company fleet policy to be a company sanctioned driver
- Must have a satisfactory motor vehicle report (MVR)
- Satisfactory background check
- Minimum of two years’ experience in an administrative role
Pavement Markings, LLC is a drug and alcohol-free workplace.
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