The Human Resources Specialist is responsible for maintaining Human Resources Department systems, processes, and records for multiple companies while providing support to management, employees, and other Human Resources team members. The Human Resources Specialist must perform all job functions with the highest level of confidentiality and ethical standards.
Responsibilities and Duties
At a minimum, the following is a basic description of typical duties and responsibilities expected of the Human Resources Specialist. These duties are not exhaustive and are subject to change as the needs of the organization require.
- Review and update job descriptions annually and work with department managers to create new job descriptions.
- Maintain applicant tracking system, disposition applicants, and communicate next steps in the hiring process for candidates moving forward.
- Post approved job requisitions with compelling job post introductions to attract motivated talent and contact passive candidates through Indeed Smart Sourcing, LinkedIn, and other reliable sources.
- Conduct phone pre-screen interviews, reference checks, and verifications of employment for potential candidates.
- Coordinate company assessments based on position, provide guidance on administering assessments, and maintain assessment systems and records.
- Prepare offer letters and order pre-employment background and drug testing to determine if candidates can be cleared for hire.
- Conduct new employee orientation to include overview of Netchex Employee Self-Service, company policies and benefits eligibility.
- Maintain and assist employees and management with Netchex onboarding tasks.
- Maintina performance management portal, launch review cycles, track and save completed reviews in personnel files.
- Collect information for workplace injuries and file claims with workers' compensation carrier,
- Maintain and report monthly safety statistics and DART report.
- Coordinate and communicate employee leave eligibility and continuation of benefits, including FMLA documentation and state-mandated reporting.
- Respond to inquiries regarding policies, procedures, and benefit programs.
- Develop guidance and conduct training for HR systems and processes.
- Participate in special projects and perform other HR related duties as required and assigned by the HR Manager.
Required Qualifications
- High school diploma or equivalent, with some business college related courses
- Two or more years of Human Resources experience
- Excellent written and oral communication skills
- Detail orientated with strong critical thinking and analytical skills
- Ability to maintain confidentiality and handle sensitive information
- Excellent organizational and time management skills
- Ability to effectively multi-task and work independently on assigned tasks
- Operate with high integrity, maintaining positive relations with co-workers, employees, and all levels of management
- Strong work ethic; self-motivated
- Microsoft Office proficiency, including Word, Excel, and Outlook
Preferred Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field
- Four or more years of Human Resources experience
- SHRM-CP or PHR certification
Company Benefits
- 401k with Company Match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Long-term disability
- Short-term disability
- Paid Time Off
- Paid Holidays
