Company Overview
NOLA Vision Marketing is a people-focused marketing firm dedicated to creating unforgettable brand experiences. We specialize in innovative promotional strategies, in-person campaigns, and client representation that help businesses grow and connect with their audiences.
Job Overview
We are seeking a dynamic and detail-oriented Office Clerk to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional customer support. Your energetic approach and organizational skills will help keep our office running efficiently, creating a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant work atmosphere.
Duties
- Greet visitors at the front desk with professionalism and warmth, providing excellent customer service and answering multi-line phone systems promptly using proper phone etiquette.
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and records.
- Assist with calendar management and scheduling appointments or meetings for staff or management, utilizing time management skills.
- Support office management activities such as ordering supplies, managing inventory, and coordinating maintenance requests.
- Conduct proofreading and review documents for accuracy before distribution or filing.
- Provide clerical support including photocopying, scanning, faxing, and preparing correspondence or reports.
- Support administrative functions related to medical or dental reception duties if applicable, including patient check-in/out processes and appointment scheduling.
- Assist personal assistants or executive staff with calendar management and other administrative tasks as needed.
Skills
- Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy.
- Excellent phone etiquette skills with experience managing multi-line phone systems.
- Strong data entry skills with high accuracy; typing speed is advantageous.
- Ability to handle customer service interactions professionally while maintaining a positive attitude.
- Experience in office management tasks such as supply ordering, calendar coordination, and record keeping.
- Familiarity with medical or dental receptionist duties is a bonus but not required.
- Effective time management skills to prioritize tasks efficiently in a fast-paced environment.
Join us as an Office Clerk to be an essential part of our team! Bring your enthusiasm, organizational prowess, and dedication to delivering outstanding support—your contribution will help create a seamless office experience for everyone involved!
Pay: $3,518.59 - $4,237.44 per month
Work Location: In person
