We are seeking a reliable and detail-oriented General Office Assistant to support the day-to-day administrative functions of our office who brings a strong attention to detail and a commitment to excellence in every aspect of their work. This position plays a key role in ensuring smooth and efficient operations across multiple departments.
Key Responsibilities:
Document Control:
Maintain version control and proper filing of documents and records.
Ensure documents are accurate, properly labeled, and stored per company procedures.
Support teams with document records
Administrative Support:
Answer and route phone calls, take messages, and greet visitors.
Manage all office supplies; place orders as needed.
Maintain organized filing systems (physical and electronic).
Handle incoming and outgoing mail and packages.
Support all departments with clerical tasks as needed.
Accounts Payable:
Review and process vendor invoices in a timely and accurate manner.
Match purchase orders and receipts to invoices.
Communicate with vendors to resolve discrepancies.
Assist with monthly reconciliation and reporting.
Travel Arrangements:
Coordinate domestic and international travel for employees.
Book flights, hotels, rental cars, and prepare travel itineraries.
Ensure travel arrangements align with company policies and budgets.
Preferred Skills:
Experience with document control systems
Familiarity with QuickBooks.
Prior experience booking travel for corporate teams
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
Education:
- High school or equivalent (Required)
Ability to Commute:
- Covington, LA 70435 (Required)
Work Location: In person
