Job Summary
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will have strong computer literacy, excellent organizational skills, and the ability to manage multiple tasks efficiently. This role involves handling front desk duties, data entry, filing, and providing exceptional customer service to clients and visitors. Prior office management or clerical experience is preferred, along with proficiency in Microsoft Office, Google Workspace, and QuickBooks. Bilingual skills are a plus. The Office Assistant will play a vital role in maintaining smooth office operations and ensuring a professional environment.

Responsibilities

Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Dispatching Service technicians throughout day to time sensitive jobs
Perform data entry, filing, and document proofreading to ensure accuracy and organization
Utilize Microsoft Office and Microsoft Excel for various administrative tasks such as calendar management, email correspondence, and report preparation
Support bookkeeping activities using Housecall Pro and assist with basic office management duties
Provide customer support via phone and in person, maintaining excellent phone etiquette and customer service standards
Assist with scheduling appointments, managing calendars, and coordinating meetings
Handle clerical tasks such as typing, proofreading, and maintaining office supplies inventory
Perform general administrative duties to ensure efficient office workflow

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Housecall Pro is a plus
Experience with QuickBooks or bookkeeping software is preferred
Strong organizational skills with the ability to multitask effectively
Excellent communication skills, both verbal and written; bilingual abilities are advantageous
Previous office management or clerical experience required; customer service background is a plus
Familiarity with multi-line phone systems and phone etiquette
Ability to perform data entry accurately and efficiently with good typing speed
Attention to detail for proofreading invoices and managing files
Knowledge of calendar management and appointment scheduling tools
Strong time management skills to prioritize tasks effectively
Experience as a personal assistant or dispatcher is beneficial but not mandatory

Job Type: Full-time

Pay: $15.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you able to work during the hours of 7:15 am to 5 pm? alternating call week for after hours calls with compensation

Experience:

Dispatching: 1 year (Required)

Work Location: In person

BREMS AC & Heating Services, LLC jobs

Office Assistant